Personal Data Redaction LP

The risk is in your inbox.
The solution lives there too.

Every voyage generates thousands of pages of sensitive data. Most of it moves through email. Regulators are watching, fines are rising, and the rules are only getting harder to navigate.

Shipping runs on email.
Sensitive data runs with it.

Every voyage generates an estimated 3,575 document pages. Around 1,625 of them contain sensitive personal data: passport scans, crew medical records, visa applications, payroll details, port call documentation.

They all flow through operational email, shared across teams, agents, port authorities, and counterparties with little to no systematic control. Across transport and energy alone, regulators in 20 countries have issued 136 fines totalling €195 million — an average of €1.2 million per incident. One mishandled passport scan is enough to trigger an investigation.

Compliance by default, inside the inbox you already use.

Personal Data Redaction is built into Sedna Email. It automatically detects sensitive personal data in messages and attachments as they are sent and received, classifies it by risk, and redacts it on a configurable schedule without changing how teams work or adding tools to the stack.  

Teams stay compliant without changing how they work.

Redact the risk. See it in action →

Key Benefits

Detect personal data before it becomes a risk

AI-assisted detection scans emails and attachments across 400+ file types, including scanned images and PDFs via OCR. It identifies 30+ types of personal data, from passport numbers to medical records, on every message sent and received.

Redact on a schedule your team controls

A configurable redaction interval gives teams a clear window to act before sensitive content is automatically removed. Authorised users can review, restore, or download originals. Everyone else sees the redacted version.

Keep operations moving, not second-guessing

Crewing, HR, and port operations teams don’t need to change a thing. Controls run in the background so your people stay focused on what matters — not manually hunting down passport scans.

Enterprise-grade controls, without the overhead

Role-based permissions, mailbox-level configuration, and self-hosted detection — all within Sedna’s ISO 27001 and ISO 27701 certified infrastructure. No new sub-processors. No heavy compliance programme to get started.

Turn compliance into your competitive advantage

Customers and counterparties increasingly demand evidence of data protection controls. Personal Data Redaction gives you the governance to answer those questions — and win the business that less prepared operators will lose

FAQ

You have questions? 
We have answers.

What is voyage management software (VMS)?

Voyage management software helps shipping companies plan, track, and manage vessel voyages from fixture to settlement. It centralises voyage data so operations, commercial, and finance teams can coordinate scheduling, monitor performance, and process invoices. Modern VMS platforms like Sedna connect to your core systems, ensuring all teams work from real-time information.

How does Sedna Trade differ from traditional shipping software?

Unlike legacy systems with data lock-ins, Sedna Trade is API-first and open by design. It connects chartering, operations, and finance in one platform that updates in real-time and works on mobile. Teams collaborate across the commercial lifecycle without switching between disconnected tools or waiting for batch updates.

Can Sedna Trade integrate with our existing systems?

Yes. Sedna Trade is built with an open API to connect with your core systems: accounting software, chartering platforms, and operational tools. Your teams work in Sedna whilst maintaining data flow across your existing technology stack.

What is prefixture software and why do chartering teams need it?

Prefixture software provides market intelligence, voyage estimates, and vessel data before negotiations begin. Sedna Prefixture consolidates owner information, compliance details, and commercial analysis in one place, helping teams evaluate opportunities faster and fix with confidence.

How does Sedna Trade improve collaboration between operations and finance?

Sedna Trade creates a single source of truth shared across teams. When voyage details update, everyone sees changes immediately. No more data re-entry, version conflicts, or settlement delays. The result is smoother handoffs and faster payment cycles.

Is Sedna Trade suitable for ship managers and shipowners?

Yes. Sedna Trade works for any organisation managing commercial shipping operations: shipowners, ship managers, operators, or charterers. The platform scales to your fleet size and adapts to your workflows, whether you're managing a handful of vessels or hundreds.

Shipping runs on email. Sensitive data runs with it.